Brief Job Description: We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communications, and assisting with various office tasks. This position requires strong organizational skills, excellent phone etiquette, and a commitment to delivering exceptional customer service.

Essential Duties & Responsibilities:
Office & Administrative Tasks
• Manage the front office and greet visitors
• Answer phone calls, emails, and handle correspondence
• Maintain student records and files (attendance, grades, personal info)
• Schedule appointments, meetings, and school events
• Prepare reports, forms, and documents

Communication & Coordination
• Act as a liaison between teachers, parents, and administrators
• Send out announcements, newsletters, and updates
• Handle inquiries from parents and the public
• Assist with communication during emergencies

Student Support
• Track and record attendance and tardiness
• Process enrollment, transfers, and withdrawals
• Assist students who come to the office (late arrivals, illness, etc.)
• Maintain confidentiality of student information

Financial & Record-Keeping Duties
• Collect and record fees, payments, or donations
• Assist with purchasing supplies
• Manage inventory of office and school supplies

Staff Support
• Support the Principal, Assistant Principal and teachers with administrative needs
• Help coordinate substitute teachers
• Prepare materials for classrooms or meetings

Event & Calendar Management
• Organize school events (meetings, assemblies, parent conferences)
• Maintain the school calendar
• Coordinate logistics like room bookings and materials

Compliance & Confidentiality
• Ensure records comply with regulations (like student privacy laws)
• Handle sensitive information responsibly

Qualifications:
•High School diploma and/or higher education

Desired Skills:
• Organization and multitasking
• Communication and customer service
• Attention to detail
• Basic accounting and computer skills (e.g., Microsoft Office, Google)

Salary: $17.00 per hour

How to Apply: E-mail mdamico@qofhschool.org, no later than 5/21/2026

Queen of Heaven School

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Administrative Assistant