Administrative Assistant (12-Month Position)

Reports To: Principal

Hours: 7:30 AM–3:30 PM, Monday–Friday, during the school year

Role Description

Saint Luke Catholic School is seeking a full-time Administrative Assistant to join our dedicated team.

The Administrative Assistant serves a vital role in supporting the daily operations of the school office and ensuring efficient communication and organization throughout the school community. This position provides administrative support to the principal and school leadership team, assists with office communications, schedules meetings and appointments, and serves as a welcoming first point of contact for parents, students, faculty, staff, and visitors.

With strong written and verbal communication skills, they assist with preparing correspondence, maintaining records, coordinating office activities, and supporting a variety of school projects and initiatives. The Administrative Assistant helps facilitate the smooth operation of the school by responding to inquiries, managing office procedures, and ensuring that information is communicated effectively and professionally.

Under the direction of the principal, they work collaboratively with members of the Administration, Business, Facilities, Communications, Admissions, and Faculty/Staff to support school-wide programs, events, and daily operations. The Administrative Assistant also helps maintain efficient office systems, supports administrative staff as needed, and contributes to a positive, organized, and service-oriented environment for the entire school community.

Qualifications

Proficiency in administrative assistance and clerical skills, including managing schedules, organizing files, and handling correspondence
Excellent communication and phone etiquette for effective interaction with students, parents, staff, and external stakeholders
Experience in executive administrative assistance, supporting leadership with tasks such as meeting coordination and document preparation
Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks
Proficiency in Microsoft Office Suite and Google Workspace
Ability to work collaboratively in a faith-based, mission-driven environment
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
Prior experience in a school setting or educational institution is a plus

Candidate Profile

We are seeking candidates who will fully embrace our Catholic mission to nurture saints, stewards, and scholars. We are looking for someone who is organized, detail-oriented, and able to prioritize multiple tasks in a busy environment. As the first point of contact for our school community, the ideal candidate is warm, welcoming, friendly, and professional, with a genuine enjoyment of working with children, parents, faculty, staff, and visitors. They should be able to work independently while also collaborating effectively as part of a team, maintain confidentiality when handling student, family, and personnel information, and demonstrate strong communication and customer service skills. A positive attitude, flexibility, discretion, and a commitment to supporting the mission and daily operations of the school are essential.

Interested candidates should submit a resume and professional references to:

Mrs. Anne Ryan Craig

frontoffice@stlukeschool.com

Saint Luke Catholic School

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