About Saint Mary’s College

Founded in 1863, Saint Mary’s College of California is a residential institution in the Moraga Valley, 20 miles east of San Francisco, rooted in the Catholic, Lasallian, and Liberal Arts traditions. Enrolling more than 3,000 undergraduate and graduate students, the College integrates liberal and professional education within a mission shaped by the De La Salle Christian Brothers. Known for academic excellence, innovation, and responsiveness, Saint Mary’s fosters shared inquiry, meaningful student engagement, and a strong commitment to diversity, leadership, and service.

Why Join Saint Mary’s College?

At Saint Mary’s, your work has visible impact. As a close-knit residential college, employees work collaboratively across departments—your ideas, leadership, and contributions directly shape the student experience and the future direction of the institution. Colleagues partner across divisions, decisions are grounded in mission, and innovation is encouraged. If you are seeking a workplace where purpose, community, and professional growth intersect—and where your work truly matters—Saint Mary’s offers that opportunity.

Job Title

Event Operations Manager

Job Summary

The Event Operations Manager provides operational leadership and coordinationfor internal and external meetings, events, and conferences managed through the Office of Meetings, Events, and Conference Services (MECS). Reporting to Facilities leadership, this role is responsible for overseeing event logistics, coordinating cross-functional service delivery, maintaining scheduling systems, and supervising student event staff.

This position exercises independent judgment within established policies and procedures related to event operations, resources coordination, scheduling systems, and service execution. The Event Operations Manager serves as a key operational point of contact to ensure events are delivered effectively, safely, and in alignment with institutional standards and financial parameters.

Essential Responsibilities

Event Operations Oversight – Internal Events

Oversee and coordinate logistical planning for approved internal campus events, including room configurations, technology requirements, and service coordination with Facilities Services, IT Services, Dining, and other campus partners.
Review, process, and manage internal event requests in accordance with MECS policies, scheduling standards, and space-use protocols.
Develop and maintain daily event reports, room layouts, operational timelines, and execution checklists.
Provide on-site operational oversight for assigned events, proactively resolving logistical issues and escalating matters requiring policy or financial decisions to MECS leadership.
Ensure internal stakeholders understand event-related costs, service requirements, and operational constraints.

Event Operations Oversight – External Events

Coordinate approved logistics for external events, conferences, and programs, ensuring compliance with College policies and operational standards.
Manage external event requests, documentation, and schedules in alignment with MECS procedures.
Monitor event execution to ensure services are delivered as planned and financial expectations are met.
Identify operational risks or service issues and recommend adjustments to MECS leadership as appropriate.
Supervise current contract employees assisting with external events and SODEXO bookings, ultimately hire as budgets allow full-time or part-time resources.

Major Institutional Events

Support the planning and execution of major institutional events such as Commencement activities, Grad Fair, Orientation, Weekend of Welcome, Reunion Weekend, and other College-sponsored programs.
Coordinate assigned operational workstreams and provide event-day oversight to ensure timely execution and service continuity.

Systems, Scheduling, and Process Management

Maintain and oversee event scheduling systems (including AdAstra and transition to CourseDog), ensuring accuracy of calendars, space assignments, and event data.
Establish and reinforce standardized processes for event data entry, updates, and reporting.
Serve as a functional resource for staff and student employees on system usage and operational procedures.

Supervision of Student Event Staff

Assign, coordinate, and oversee the work of student employees supporting event operations.
Provide training, guidance, and performance feedback to ensure work is completed accurately and in accordance with MECS standards.
Monitor student staffing coverage for events and recommend adjustments as needed.

Communication and Coordination

Serve as a primary operational liaison between MECS and campus service departments to support coordinated event execution.
Prepare and distribute approved event information, schedules, and logistical details to internal partners.

Other Duties as Assigned

Experience And Qualifications

Education: Bachelor’s degree required.

Experience: Minimum of two (2) years of experience in event operations, logistics coordination, facilities operations, or related operational roles.

Skills/Abilities

Demonstrated ability to coordinate complex operational activities across multiple departments.
Strong organizational, communication, and problem-solving skills.
Ability to exercise independent judgment within established guidelines.
Proficiency with Microsoft Office 365, Google Workspace, and event scheduling systems.
Ability to manage multiple priorities in a fast-paced, event-driven environment.

Licenses & Certifications

Valid California driver license required and must be insurable by the College’s carrier.

Application Review & Recruitment Timeline

This position is part of a continuous recruitment and will remain open until filled. The first review of applications will begin on June 12, 2026 . To be considered in the initial review, please submit your application before this date.

Interviews are tentatively scheduled to take place during the week of June 22, 2026 .

Additional application materials may be reviewed on an ongoing basis until the position is filled.

Saint Mary’s College of California Employee Benefits Guide

Saint Mary's College of California provides a comprehensive and competitive benefits program designed to support the health, financial security, and overall well-being of eligible faculty and staff.

This Benefits Guide provides a general overview of available programs. It is not a contract and does not modify plan documents, insurance policies, or official College policies. In the event of any discrepancy, official plan documents and College policies govern.

Health Insurance

The College Offers a Range Of Medical Plan Options To Allow Employees To Select Coverage That Best Meets Their Individual And Family Needs. Plan Offerings May Include

PPO medical plans
HMO medical plans
High Deductible Health Plans (HDHP), where applicable

Specific carriers and plan designs are outlined in the annual open enrollment materials.

Eligible Dependents

Eligible Dependents May Include

A legally married spouse
A state-registered domestic partner
Qualifying children up to age 26

Dependent eligibility is subject to plan terms and required documentation.

Flexible Spending Accounts (FSA)

Saint Mary’s College offers employees the opportunity to participate in pre-tax Flexible Spending Accounts, which may include:

Health Care FSA – for eligible medical, dental, and vision expenses
Dependent Care FSA – for eligible childcare or dependent care expenses

Annual contribution limits are established by the Internal Revenue Service (IRS).

Life Insurance

The College provides employer-paid basic life insurance coverage for eligible employees. Additional voluntary life insurance options may be available, including:

Basic Term Life
Basic Accidental Death & Dismemberment (AD&D)
Optional Employee Life Insurance
Optional Dependent Life Insurance
Optional AD&D coverage

Coverage levels, eligibility, and enrollment details are outlined in plan materials.

Dental & Vision Insurance

Eligible employees may enroll in dental and vision coverage. In some cases, dental and vision plans may be elected independently of medical coverage, providing flexibility based on individual needs.

Plan details, network information, and coverage summaries are provided during enrollment.

Disability Benefits

Saint Mary’s College provides disability coverage designed to protect income in the event of a qualifying illness or injury. Benefits may include:

Short-Term Disability (STD)
Long-Term Disability (LTD)

Eligibility and benefit amounts are determined according to plan documents.

Retirement Benefits

Saint Mary’s College offers retirement benefits to support long-term financial planning. Eligible employees may participate in:

A defined contribution retirement plan
Employer contributions in accordance with College policy
Voluntary employee pre-tax and/or Roth contributions, subject to IRS limits

Plan details, vesting schedules, and eligibility requirements are outlined in official retirement plan documents.

Employees are encouraged to review plan materials carefully and consult with financial advisors as needed to fully understand retirement options.

Additional Benefits & Campus Resources

As part of the Saint Mary’s College community, faculty and staff may also enjoy:

Tuition Assistance Programs
Access to campus fitness and wellness programs
Access to the College library and the Hearst Art Gallery
Discounts at the campus bookstore and dining services
Access to cultural events and campus activities
Community partnerships and local discounts in the Lamorinda area

Equal Employment Opportunity

Saint Mary’s College of California is an equal opportunity employer committed to fostering an inclusive and respectful work environment consistent with its Lasallian values.

Important Notice

All benefits, policies, and programs described in this guide are subject to change without notice. Participation and eligibility are governed by official plan documents, College policies, and applicable federal and state laws.

Contact Information

For Additional Information Regarding Employee Benefits

Human Resources

Saint Mary’s College of California

Moraga, CA 94575

Email

01

Do you possess at least a Bachelor's degree from an accredited institution?

02

Do you have experience coordinating or managing events, event logistics, facilities operations, or related operational functions?

03

Do you have experience providing customer service and building relationships with clients, vendors, or internal stakeholders?

04

Do you have experience working in a fast-paced environment that required managing multiple priorities simultaneously?

05

Are you able to work full-time on-site, Monday through Friday for this position?

06

Are you able to work evenings and weekends as needed to support events and operational needs?

07

Do you have experience supporting process improvement, operational efficiency initiatives, or revenue-generating services?

08

Do you have legal authorization to work in the United States?

Required Question

Saint Mary's College of California

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