Gifts & Finance Coordinator

Saint Paul's Outreach (SPO) • Mendota Heights, Minnesota, US • 1d ago

The Opportunity: The Gifts & Finance Coordinator is an entry-level, detail-oriented, and highly organized role responsible for managing gift processing and donor records while supporting day-to-day accounting functions such as bill pay and transaction entry in QuickBooks Online. The ideal candidate has strong organizational and analytical skills and a commitment to serving our faithful and generous donors with accuracy, professionalism, and care. Responsibilities Gift Operations (50%)

Serve as a primary point of contact for donors by answering Gift Operations phone calls and emails, and responding to inquiries with professionalism, warmth, and timely follow-up.
Route donor questions received via phone, mail, or shared inboxes to the appropriate staff member and ensure all inquiries are resolved on a timely basis.
Enter and process contributions in the donor database and assist with routine gift processing tasks
Assist with the preparation and distribution of donor communications, including acknowledgement letters, appeals, stewardship mailings, campaign materials, and new donor packets
Maintain and track returned mail, and support routine donor database updates and cleanup projects
Assist with organizing and filing documents tied to donations and pledges.
Provide administrative support to other departments as needed to ensure accurate and timely handling of contributions and donor records.
Other duties as assigned to assist the Finance & Administration team.

Finance (50%)

Perform routine bookkeeping, including entry of bank activity, recording transactions, and maintaining accurate financial records in QuickBooks Online
Manage accounts payable processes, including monitoring the Finance inbox, preparing check requests, scheduling payments, and remitting online payments for rent, retreats, utilities, insurance, credit cards, property taxes, and other vendor invoices
Prepare and mail paper checks as needed and maintain supporting documentation for all disbursements
Assist with monthly invoicing, including preparation and tracking of institutional invoices and follow-up on outstanding balances
Support month-end reporting by organizing documentation and ensuring transactions are recorded accurately and in a timely manner.