The essential responsibilities of the Director of Extended Care include, but are not limited to:
Program Leadership & Operations
- Oversee all daily operations of the before-care, after-care, and enrichment programs.
- Source and onboard (in compliance with ADW policy and documents) local enrichment providers of all after school activities.
- Create and monitor registration forms and communicate with families about registrations for before-care, after-care, and fall, winter, and spring enrichment activities.
- Develop and maintain age-appropriate schedules, routines, and enrichment activities.
- Ensure smooth student check-in/check-out procedures and accurate attendance tracking.
- Establish and maintain program policies, procedures, and safety protocols ensuring family compliance through the Extended Care Handbook.
- Monitor program quality and continuously improve offerings based on student and family needs.
Student Supervision & Engagement
- Provide daily, active supervision to ensure student safety, well-being, and positive behavior.
- Foster a welcoming, inclusive, and respectful environment for all students.
- Design engaging recreational, academic, and enrichment activities.
- Support students’ social-emotional growth through positive behavior guidance and conflict resolution.
Staff Supervision & Development
- Recruit, train, schedule, supervise, and evaluate extended care staff.
- Provide ongoing coaching and professional development.
- Ensure appropriate staffing ratios are always maintained.
- Lead regular staff meetings to promote consistency and program excellence.
Family Communication
- Serve as the primary point of contact for families regarding extended care.
- Communicate program registrations, billing, updates, expectations, and student concerns clearly and professionally.
- Build strong partnerships with parents and guardians to support student success.
- Address concerns and resolve issues promptly and thoughtfully.
Safety & Compliance
- Ensure compliance with school policies and applicable licensing/regulatory requirements.
- Maintain emergency procedures, incident reporting, and health/safety protocols.
- Administer first aid or coordinate emergency response when needed.
- Ensure secure release of students to authorized caregivers only.
Administrative Responsibilities
- Manage registration, enrollment, attendance, and billing records.
- Track program supplies and oversee purchasing within budget guidelines.
- Prepare reports and maintain accurate documentation.
- Coordinate with school administration on program planning and resource allocation.
Qualifications
Required
- Bachelor’s degree in Education, Child Development, Recreation, or related field (or equivalent experience)
- Minimum 3–5 years of experience working with school-age children
- Minimum 2 years of supervisory or leadership experience
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- CPR/First Aid certification (or willingness to obtain)
- Background clearance as required by school and local regulations
Preferred
- Experience managing before-care or after-care programs
- Familiarity with Catholic school environments
- Training in behavior management or social-emotional learning
- Experience with student information and billing systems
Knowledge, Skills & Abilities
- Strong leadership and team management skills
- Excellent interpersonal and relationship-building abilities
- Sound judgment and decision-making
- Conflict resolution and problem-solving skills
- Commitment to child safety and student development
- Ability to uphold confidentiality and professionalism
Physical Requirements
- Ability to actively supervise children indoors and outdoors
- Ability to stand, walk, bend, and lift up to 25 pounds
- Ability to respond quickly in emergency situations
