General Summary of the Position
The Business Manager is a leadership role in support of the pastor's responsibilities to the parish and/or principal’s responsibilities to the school. This leader is a steward of all aspects of Operations for the parish/school.
Essential Duties and Responsibilities of the Position
The parish / school business operations manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:
General Operations Management:
- Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities as appropriate
- Attend and present information at pastoral / school staff meetings, committee meetings and Parish / School Finance Council meetings
- Attend diocesan administration meetings representing the parish / school and the pastor / principal. Distribute and disseminate information obtained at these meetings to all parish / school personnel as appropriate
- Consult with and advise pastor and/or principal on business and administrative matters that affect the parish and/or school
- Direct the management of the parish / school office
- Oversee the management of the parish / school records
- Coordinate parish casualty, property, and workers' compensation insurance with the diocesan master insurance program
- Direct or provide input into parish / school stewardship, development, and fundraising initiatives
- Oversee the management of parish/school information technology
- Participate in strategic planning and day-to-day execution of strategic goals/objectives.
- Maintain familiarity with all applicable policies and procedures
Finance and Accounting:
- Maintain accuracy of all financial files and records, and establish a responsible cash flow management system
- Facilitate the external annual AUP or audit: implement suggested recommendations
- Prepare, administer, and review budget process in collaboration with finance and subject to review and/or approval by Parish / School Finance Council and the Pastor / Principal.
- Act as liaison between the parish / school and the diocese in financial matters
- Maximize cash management resources
- Coordinate and review parish / school-based organizations' funds
- Maintain accurate accounting following generally accepted accounting principles
- Ensure financial accountability and stewardship policies and procedures are implemented and maintained.
Facility and Asset Management:
- Coordinate parish purchasing of supplies
- Responsible for ensuring use of parish facilities by various groups complies with all applicable policies
- Supervise any major construction, improvement or repair
- Solicit and review bids and quotes and negotiate contracts
- Establish and monitor preventative maintenance programs for all properties and vehicles
- Establish emergency procedures for staff
- Maintain security of property (keys, files, valuables, etc.)
Other Duties:
- Management of parish/school staff and volunteers
- Functions as a resource and supporting team member for all Parish activities and events
- Additional duties as assigned by Pastor
Position Requirements
Knowledge, Skills and Abilities:
- Thorough knowledge of accounting principles and practices
- Solid business operational experience
- Excellent interpersonal communication skills
- Supervisory and leadership experience
- Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
- Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software
- Good record-keeping skills
- Good facilitation skills
- Collaborative style that fosters workplace excellence and mutual staff support
- Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
- Ability to present oneself professionally
- Ability to maintain confidentiality
- Ability to prioritize and to be flexible
Special Requirements:
- Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary
- Practicing Catholic with thorough knowledge and understanding of Catholic teachings, required.
- Background Check: This position requires a criminal background check and credit check.
- English proficiency required.
Preferred Skills & Experience
Act as Human Resources Manager for local site to include but not limited to:
- Establish and maintain performance evaluation process
- Evaluate, hire, train, and coach direct reports
- Administer salary administration program within the budget guidelines of the location as well as administer the benefits programs
- Administer corrective actions as necessary
- In collaboration with the pastor / principal, establish and implement Human Resources policies/procedures
- Establish and conduct employee training for all staff
- Administer all local and some Diocesan Human Resources processes
- Train employee base on the utilization of the ExponentHR system
- Work with Diocesan Human Resources department to implement overarching Diocesan programs
- Bilingual English/Spanish
Education and Experience:
- Bachelor’s Degree desired in Business or a closely related field
- 5+ years of business experience, non-profit experience preferred.
