Position: Administrative Assistant: St. Edith Stein School for Girls & St. Joseph the Just School for Boys
St. Edith Stein School for Girls and St. Joseph the Just School for Boys are seeking a full-time Administrative Assistant to support the Heads of School in daily operations and administrative functions.
Position Overview
This is a full-time, salaried position spanning the 34-week academic year. The school observes all solemnities and takes Christmas, Easter, and summer breaks. Occasional evening and weekend events are included in the annual academic calendar.
Qualifications
*All applicants will be evaluated on the following:
*A practicing Catholic whose faith and prayer life animate their whole life
*Strong interpersonal and communication skills, both written and verbal
*Proven ability to build relationships with students and parents
*Excellent organizational skills and attention to detail
*Ability to thrive in a dynamic environment, adapt to changing circumstances, and prioritize competing demands effectively
Responsibilities:
Office & Facilities Management
*Open and close the school; maintain office supplies; coordinate routine cleaning, repairs, and building maintenance
*Answer phones and manage school email; handle internal and external communications
*Maintain and organize office spaces and school storage
*Manage the school calendar (internal and external), keeping it current at all times
Academic Support
*Assist the Heads of School with report card preparation at the end of each term
*Coordinate parent-teacher conference scheduling and communications twice yearly
*Create and maintain curriculum and supply lists; order, distribute, and collect student textbooks and materials
Family & Student Communication
*Communicate regularly with families regarding attendance, health, unexcused absences, and midday pick-up needs
*Record and maintain accurate attendance records
*Coordinate with parent volunteers for school events; assist with transportation logistics and event details
Financial & Administrative Tasks
*Order school merchandise and liaise with financial administrators
*Compile, reconcile, and submit receipts and checks; manage petty cash and pay utility bills regularly
Community & Institutional Collaboration
*Work with school professionals (HR, Accounting, Legal, Advisory, and Executive Boards) to gather reporting information for the Heads of School
*Collaborate with other school administrators on priority projects
*Support annual and targeted fundraising and recruitment events
Student Life & Formation
*Supervise students during study halls, school activities, and as a substitute teacher when needed
*Provide Catholic formation to students and represent the school in the wider community
*Model professional, moral, and ethical standards with integrity in all interactions
Instructions for Applying:
Salary will be commensurate with experience and is competitive with salaries in our county of Warren, VA. Please direct inquiries and Resume with Cover Letter to Dian Schmiedicke at dschmiedicke@divineassistanceacademy.org.
