Chapin School seeks an experienced, detail-oriented Registrar/Database Manager to serve as the school's central data and information systems resource. This position provides essential data integrity, reporting, and technical support across four key offices — Academic, Admission, Advancement, and Business — ensuring that student, family, faculty, and constituent information flows accurately and securely across all of the school's platforms. The Registrar/Database Manager also holds the school's official academic records and manages the registration, scheduling, and reporting processes that support the academic program from PK through Grade 8.
Responsibilities
Database Administration & Systems Support
• Serve as the school's primary administrator for constituent and student information databases, including Blackbaud's Education Management Platform (EMS), Raiser's Edge NXT, and Financial Edge NXT.
• Build, maintain, and troubleshoot integrations (“bridges”) between databases and third-party platforms used across the Academic, Admission, Advancement, and Business offices.
• Monitor data consistency and integrity across systems; establish and enforce data entry standards and periodic data audits.
• Create, manage, and deactivate user accounts and permissions across school systems, including the website content management system and learning management system (LMS).
• Train and support new and existing users in Blackbaud EMS, Raiser's Edge NXT, and Financial Edge NXT, including query, report, and dashboard development.
• Design and build custom reports and queries (including Crystal Reports) to support enrollment, development, academic, and business office needs.
• Partner with the Advancement Office to implement new database functionality supporting fundraising, alumni relations, and constituent engagement.
• Perform scheduled data backups and annual archiving of school databases in accordance with best practices and retention policy.
• Research, recommend, and implement database best practices, including data security, privacy compliance, and system upgrades.
• Serve as the school's primary liaison with Blackbaud technical support and other database/software vendors.
• Manage accounts and platform administration for ancillary school systems, which may include emergency notification systems, health records management, and cafeteria/point-of-sale accounts.
Qualifications
Required
• Bachelor's degree or equivalent professional experience.
• Demonstrated experience administering a school-based database or student information system in an independent, private, or parochial school setting.
• Strong data management skills, including data entry accuracy, report writing, and query design.
• Excellent organizational skills and close attention to detail, with the ability to manage multiple priorities and deadlines across departments.
• Strong interpersonal and communication skills, with the ability to train and support colleagues with varying levels of technical comfort.
• Sound judgment in handling confidential student, family, and constituent information.
• Ability to work both independently and collaboratively within a small, close-knit administrative team.
Preferred
• Direct experience with Blackbaud's Education Management Platform (EMS), Raiser's Edge NXT, and Financial Edge NXT.
• Experience building Crystal Reports or comparable custom reporting tools.
• Familiarity with school admission/enrollment management platforms and their integration with student information systems.
• Experience supporting Google Workspace and/or Microsoft 365 environments.
• Prior experience as a school Registrar or in a comparable data-management role serving multiple school offices.
